Key Release Form

Key Release Form

The key release form is a document that would request that the landlord of an apartment community, release keys for one or more persons, known to the tenant, to gain entry into the tenant’s apartment in their absence.

The request is made by the tenant and holds the landlord or property manager harmless from liability that could arise from releasing keys for others to access entry.

Anyone who shall receive a copy of the tenant’s key, must present photo ID to the landlord or manager before it may be released.

How to Write

Step 1 – Download in Adobe PDF (.pdf).

Step 2 – The Tenant may begin by entering the following information:

  • Today’s Date
  • Name of the Property
  • Resident’s (tenant’s) Name
  • Resident’s Complete Address

Step 3 – Resident’s (tenant’s) Information (all fields are required for key(s) to be released:

  • Before entering information, the tenant should read the paragraphs provided
  • If the tenant wishes to continue, enter the tenant’s full name
  • Enter the name of the individual(s) who shall receive key(s) to the tenant’s apartment
  • Enter the dates in which each person would pick up a key
  • In releasing management and the apartment community from legal liability:
  • The resident must provide their signature
  • Date the signature in mm/dd/yyyy format
  • AND
  • For the purpose of management verification:
  • Enter the resident’s Social Security Number in 111-11-1111 format
  • Resident’s date of birth in mm/dd/yyyy format
  • Resident’s previous/permanent address
  • If there is a Guarantor (also known as a co-signer) they must enter their signature

Step 4 – For Office Use Only –

  • This information will be completed by management when the person(s) picking up the key(s) have arrived
  • They shall provide the date in which the key(s) was/were collected, the time of collection
  • The manager or representative will provide signature, only after the person(s) collecting the key(s) have verified their identification